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Textual Records include both Government and Non-government records, and exist primarily in paper or microfilm format, such as personal papers, manuscripts, and government records series. On-line descriptions of textual records collections consist of a shorter catalogue card style of description, and/or a more detailed finding aid. Note: descriptions of records collections done to more current standards may also include references to other media and formats, e.g. photographs or maps.
Textual records collections at the BC Archives are divided into two categories: Government Records and Non-government Records. Note: See Definitions.
Beginning in March 1995, the BC Archives began to load government records catalogue cards and related finding aids onto this system. Retroactive conversion of existing finding aids has been completed, new cards and finding aids are being added on an ongoing basis. Currently the conversion of cards and finding aids relating to non-government records is in process, with updates are being added incrementally as they become available.
Existing finding aids have been created according to standards which have changed over time. In future, records will be described in accordance with the Rules for Archival Description developed and published by the Bureau of Canadian Archivists.
The textual records index provides a comprehensive overview of government and non-government records and describes records at the accession level. It includes the call number of an accession (eg. GR-1234 for government records holdings; MS-1234 for non-government records holdings), records series or collection title, start and end dates of the records, their physical extent, the informational content of the records, the source and date of transfer/donation to the archives, subject headings and secondary titles.
Selected accessions have "finding aids" which provide more detailed levels of description such as the contents of boxes, volumes and files. Finding aids do not exist for every GR or MS numbered accession in the index. New catalogue entries and finding aids and will be added as records are processed.
Both government and non-government catalogues and finding aids are available for searching using full text retrieval. All government records catalogues and finding aids have been put on-line. Non-government catalogues and finding aids are being loaded onto the system incrementally.
Currently, the catalogue card entry, and the more extensive finding aid (if it exists), have been merged into the same file for searching and viewing.
A B C D E F G H I J K L M
N O P Q R S T U V W X Y Z
Means all recorded information regardless of physical format, that is received, created, deposited, or held by or in any ministry, agency, board, commission, Crown corporation, institution, committee or council reporting or responsible to the Government of British Columbia.
The Interpretation Act (RSBC 1979, c. 206, s. 29) defines "record" as follows: "record" includes books, documents, maps, drawings, photographs, letters, vouchers, papers and any other thing on which information is recorded or stored by any means whether graphic, electronic, mechanical or otherwise.
Government records include machine readable records, data stored in information systems, film, audio and audio-visual tapes, etc.
Government records include cabinet ministers' records that are created and/or accumulated and used by a minister (or a minister's office) in developing, implementing and/or administering programs of government.
Government records do not include legislative records (records created and/or accumulated and used by an individual or an office in the administration of the Legislative Assembly of British Columbia or by a Member of the Legislative Assembly).
The retention and final disposition of most government records is governed by the Document Disposal Act.
See Also - How to do I find a Government Record?
Means records created and/or accumulated and used by any entity (individual, family or corporate body) that is not responsible to the Government of British Columbia.
Non-government records include personal records and business records (including the personal and business records of an MLA) and records of associations and societies.
The retention and final disposition of non-government records is not governed by the Document Disposal Act.
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| Inquiries: | Inquiries related to archival holdings, specific records, access, research, or reproduction orders may be submitted via electronic form or Email, as well as by mail or fax. | ||
| Home Page: | http://www.bcarchives.gov.bc.ca | This Page: | http://www.bcarchives.gov.bc.ca/textual/general/textual.htm |
| Last Modified: | Thursday, 03-Apr-2003 11:48:17 PST | Maintained by: | webmaster@www.bcarchives.gov.bc.ca |
| Copyright: | Information on this site is provided for research purposes only. Please review Access and Usage. Unless indicated otherwise, this page and all contents are Copyright ©, BC Archives, Royal BC Museum. | ||
| Records Classification: This site is classified and scheduled under ORCS 15100-25 | |||